SharePoint Online
SharePoint from Microsoft is a well-known and powerful tool for organizing and sharing data, intranet-wide, but – depending on the configuration – also externally. Places can be created as required, which can also be adapted to suit the intended purpose. For example, there are Places purely for storing data, but there are also collaboration modules or news feeds. The structure of the individual pages can be defined in detail and can of course also be shared with different user groups, such as by department. SharePoint Online can be accessed via the web browser and used on various devices. The tool is included in the Office 365 Enterprise E3 package, but can also be used as a duo with OneDrive for Business in two different versions (Online Plan 1/2).
What can SharePoint Online do?
A whole bundle of functions from which you can derive great benefit.
These are the things you can do with SharePoint Online (Online Plan 1):
- Store data: The OneDrive service provides each user with at least 1 TB of personal cloud storage space.
- Share data (internal and external):Files and content can be securely shared with people inside or outside your organization.
- Content management: Content can be organized in libraries and lists. This is supported by metadata, records management and retention policies.
Team pages: Provides teams with a platform for organizing and sharing data.
- Communication Sites:Group messages or across your organization – on Communication Sites, messages are shared on visually appealing, dynamic pages.
- Intranets:Share information and news via the intranet. Convey your messages, distribute news, release resources, optimize processes and motivate your employees.
- SharePoint mobile app: SharePoint sites and OneDrive can also be conveniently accessed via mobile devices. The apps are available for iOS, Android, Windows and Windows Phone.
- Automated workflows: Business processes are automated with alerts and workflows.
- Discovery: Discover relevant content and contacts.
If you have subscribed to Online Plan 2, these useful functions are also included:
- Search: An advanced search for company resources, across your entire Office 365 environment.
- Discovery:Finds content in electronic format for audits or similar requests for information.
- DLP capabilities:Advanced and reliable data loss prevention capabilities, with features to detect, monitor and protect your sensitive data.
- In-situ storage: An archive storage in which data can be archived before deletion or editing.
The different subscription plans of SharePoint Online
As the plans differ in their range of functions, you should consider which functions you will need. It is possible to combine different license plans – however, license restrictions must be observed, as some plans (e.g. Business Essentials) are limited to 300 licenses, only Enterprise E3 licenses are unlimited. The choice of the right license plan should therefore also depend on the size of your company.
New Media Service GmbH offers these services in the Sharepoint Online area
We are happy to help you not only with choosing the right license plan for you, but also with the instantiation of your solution or the transition from an existing system. If required, we can also provide training for your users and administrators. With our Microsoft certification, we not only prove our trustworthiness, you can also benefit from our experience with our partner’s products.
Whether you just want to find out more or are actually interested in using SharePoint in your company, please contact us! You can find out more about Microsoft services and our competent team of experts in a no-obligation discussion. New Media Service GmbH looks forward to hearing from you contact us.