Microsoft licensing without surprises
Which licence for which role, what can be bundled, and where companies regularly overpay: organised instead of guessed.
ISO 27001 · Microsoft Solution Partner
Licence costs are the second largest IT line item in many companies, and the one least frequently reviewed. Often, what was once ordered has grown over years: full equipment for everyone, unused add-on packages, licences for people who left the company long ago.
The problem: you pay for what nobody checks anymore
Microsoft regularly changes plans, names, and terms. Those who bought once often continue to pay for years, including for functions that no one uses in daily work, or under a contract model that no longer suits the current company size.
Conversely: under-licensing means missing security features. Device management, advanced threat detection, and compliance tools in particular depend on the licence plan. Cutting back here means saving in the wrong place.
How NMS proceeds
Stocktaking: Which licences are active, which are assigned, and which are actually used? Orphaned assignments and duplications regularly come to light during this process.
Needs per role: Not every person needs the same things. A field service team, a production specialist, and an executive have different requirements: creating a licence profile per role.
Reviewing bundling options: Frequently, a package replaces several individual products. Whether this pays off depends on the specific usage pattern and is calculated, not estimated.
Choosing a contract model: Terms, payment methods, and procurement channels noticeably influence the price. We show you the options alongside their consequences.
Ongoing adjustment: When employees join or leave, licences are automatically adjusted, as part of onboarding and offboarding.
The outcome
A licence picture that suits your organisation: clearly documented, with well-founded decisions, and an overview of what each role costs. In many projects, simply cleaning up unused assignments finances the consulting.
Licensing is also the foundation for everything else, from Microsoft 365 implementation to Copilot through to the Azure infrastructure.
As of: July 2026
Is a licence review worthwhile for small companies too?
Yes. Especially there, it is rarely noticed when licences of departed employees continue to run or a plan is booked whose add-on features no one uses. The review can be carried out with manageable effort.
Does NMS sell the licences directly?
NMS advises on the suitable licensing and handles procurement if desired. Separation is important to us: the recommendation is based on actual needs, not on profit margins.
How often should licensing be reviewed?
Once a year as well as during major changes: growth, acquisitions, restructuring, or upcoming contract renewals. With ongoing support, NMS continuously adjusts the assignments.
Solutions in a new dimension.
One conversation is enough to find out where IT, Microsoft Cloud and AI can take real weight off day-to-day business.
Your contact: Jan Emmerich, Managing Director